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Interview Scheduling

When candidates reached to interview steps in any hiring pipeline, you will see them listed in "Pending Interviews" tab (click on "Interview Scheduling" tab in the left sidebar. Then you will see the Pending Interviews option). After you go inside that tab, you will see all candidates who are pending for their interviews. In here, you can schedule online and on-site interviews for them.

Follow these steps to Schedule an Interview

  1. Go to "Pending Interviews" tab. (click on "Interview Scheduling" tab in the left sidebar. Then you will see the Pending Interviews option)
  2. There you will see all the candidates who are waiting for interviews
  3. Click on Down Arrow button in any candidate row
  4. Click on "Schedule Interview". You will see a popup
  5. Add Interviews (If there are no interviewers in the list, Go to Manage Users and Add Reviewers as Users to the account)
  6. Select the Time Zone
  7. Select the Date and Time of the interview
  8. Select Interview Type. You can choose "Online Interview" or "Physical Interview (On-site Interview)". If you choose Online Interviews, HireTrace provides an inbuilt Video Interview Tool
  9. If you chose "Physical Interview" in the previous step, Enter "Interview Location Address".
  10. Then enter Interview Guidelines. This will be shared with the candidates. Basically, use this to inform important information about the interview. So, candidates can prepare accordingly
  11. Click "Next"
  12. Check if everything is correct. If yes, click "Submit"

When you submit this, both Interviewers and the Candidate will receive email notifications with interview schedule details along with an RSVP link. So, they can confirm their participation. Also, just after you schedule the interview, that candidate record will move from Pending Interviews to Scheduled Interviews.

Under Scheduled Interviews tab (click on "Interview Scheduling" tab in the left sidebar. Then you will see Scheduled Interviews option) you can handle interviews which are already scheduled. There you have following options.

Actions in Scheduled Interviews

  • View Candidate - Check candidate profile
  • Reschedule Interview - You can change the interview date and time or assigned new Interviewers. All participants will get updated details automatically. If you changed the date, time or location, interviewers and the candidate have to RSVP again.
  • View Interview Schedule - Check interview details. Including interview schedule, RSVP responses of participants
  • Cancel Interview - You can cancel the interview if you want. Participants will get cancelation email notifications automatically. If you do this action, the interview row for that candidate will move back to the "Pending Interview" tab
  • Cancel Interview and Reject Candidate - You can cancel the interview and reject the candidate at that stage. Participants will get cancelation email notifications automatically. However, this action will not send the candidate interview row to the "Pending Interview" tab again.