ATS Frequently Asked Questions

An Applicant Tracking System, or ATS, is a type of recruitment software that helps businesses manage hiring more efficiently. Instead of using spreadsheets and emails, an ATS centralizes applications, stores resumes, tracks candidates through each stage, and supports collaboration between hiring teams.

For small and medium-sized businesses, the best applicant tracking systems save time, reduce manual work, and improve candidate experience. An affordable ATS like HireTrace gives growing companies the power to organize recruitment professionally without the cost and complexity of enterprise tools.

Companies use an Applicant Tracking System (ATS) because it makes hiring faster, more organized, and more cost-effective. An ATS centralizes all candidate information, simplifies resume management, and tracks applicants through each stage of recruitment.

For small and medium-sized businesses, the best applicant tracking systems reduce manual work, improve team collaboration, and create a better candidate experience. By using an affordable ATS like HireTrace, your company can save time, avoid missed candidates, and make smarter hiring decisions without relying on spreadsheets or scattered emails.

An Applicant Tracking System (ATS) makes hiring easier by organizing vacancies, storing resumes, and tracking candidates in one platform. The best ATS software saves time with automation, reduces manual work, and helps small and medium-sized businesses hire faster and more efficiently. An affordable ATS like HireTrace improves collaboration for teams and creates a smoother experience for candidates.

An Applicant Tracking System (ATS) helps businesses cut hiring costs by automating repetitive tasks like resume sorting, candidate tracking, and interview scheduling, etc. By reducing administrative work, teams spend less time and resources on each hire. An affordable ATS like HireTrace enables small and medium-sized businesses to hire efficiently, lower recruitment expenses, and focus on selecting the best candidates without extra overhead.

Many ATS platforms are complex and expensive. HireTrace stands out by offering:

• Pay-as-you-go pricing (no large annual fees or upfront fees)
• Automation-first design (less manual work)
• Simple, intuitive user experience (no steep learning curve)
• Scalable features (works for both small teams and growing companies)

HireTrace is designed for startups and growing businesses, making professional recruitment accessible without the high costs of traditional systems.

HireTrace is perfect for:

• Startups and small or medium-sized businesses looking for a scalable Applicant Tracking System (ATS) without enterprise pricing.
• Large enterprises that need recruitment automation without added complexity.
• Recruiters and HR teams who want to save time and streamline hiring workflows.
• Business owners who want a simple, affordable ATS to hire top talent efficiently.

HireTrace uses a pay-as-you-go pricing model, where you pay only for the number of new candidate profiles you process each month. The pricing structure is 0.40 USD per candidate for the first 200, 0.30 USD for the next 1,000, and 0.20 USD for each additional candidate within the monthly billing cycle. This flexible model makes HireTrace cost-effective for companies of any size, including startups and small and medium-sized businesses.

No. HireTrace has no setup costs, no hidden fees, and no forced annual contracts. You only pay for the candidate profiles you process.

No. If you don't process any new candidate profiles in a given month, you won't be charged. With HireTrace's pay-as-you-go pricing, you only pay when you're actively hiring.

You'll receive your HireTrace bill at the end of each billing cycle (on the 26th of every month). Payments can be made securely online using any major credit or debit card.

Yes. HireTrace provides a real-time billing dashboard where you can monitor your ongoing costs at any time. This gives you full transparency and control over your hiring spend.

HireTrace allows you to set spending limit alerts so you stay in control. You will be notified if candidate inflow increases suddenly, helping you avoid surprises in your bill.

No. You are only charged once when a new candidate profile is added to HireTrace. Storing and managing existing profiles in your account does not create any additional fees.

Just click on the "Sign up for Free" button on the top right corner. Enter your company's name, your email and password. Then you will be asked to verify the email address. Then start adding your recruiting team members and start hiring.

No. HireTrace is a cloud based software. You just have to go to https://hiretrace.io URL using a web browser. You can access your HireTrace account from any computer with an internet access.

Sure. Please click on the "Request a Demo" button on the top right corner. Then submit your details and pick a suitable time slot. Our customer support team will reach to you shortly for further arrangements.

You can create and manage unlimited job vacancies in your HireTrace account. There are no restrictions on the number of open roles.

There are three ways to add candidates into the HireTrace ATS:

• Application form link (recommended) - For each vacancy you create, you will get a shareable application form which you can connect with job ads in job boards
• Manual upload - upload resumes or candidate profiles directly.
• Email invites - invite candidates to apply via email.

Each vacancy in HireTrace generates a unique application form link. You can place this link in the “Apply” button of any job advertisement platform (LinkedIn, Indeed, etc.). When candidates click “Apply,” they will be directed to your HireTrace application page.

Not yet. Currently, HireTrace does not automatically publish vacancies to job boards. Instead, we generate a shareable application form that you can manually connect to any job board worldwide. However, We are actively working on enabling direct job board publishing for popular platforms like LinkedIn.

Yes. HireTrace covers the entire hiring process, including:

• Receiving and managing applications
• Screening and candidate evaluations
• Handling job offers
• Onboarding

HireTrace supports multiple evaluation types, including:

• Automated CV filters
• CV shortlisting
• Online and in-person interviews
• One-way video interviews
• Take-home assignments
• Quizzes
• Reference checks
• Custom evaluations

Yes. You can create custom hiring stages for each vacancy, based on the role and your company's recruitment process.

Yes. HireTrace offers recruitment analytics and key metrics, such as:

• Candidate Sourcing Analytics
• Average processing times
• Time-to-hire
• Offer acceptance rates
• Hiring pipeline performance, etc.

Yes. You can connect your Microsoft Office 365 or Google Workspace accounts to manage sending emails and interview scheduling directly within HireTrace.

Yes. HireTrace stores all applicants in a central candidate database with advanced search and filtering, so you can easily manage past applicants for future roles.

HireTrace offers email support, live chat, and a comprehensive knowledge base to assist you.

You can contact our customer support team via email or live chat. Please visit https://hiretrace.io/customer-support for more details.

Yes. You can access the documentation here.